Enter Payable Invoices

Use the Enter Payable Invoices screen to enter A/P invoices that you will be paying later.  

Use the Create Payable Checks screen to generate checks to pay outstanding invoices.

From the Activities menu, select Enter Payable Invoices.

Use the Data Bar at the top of the Quick Check dialog screen for common commands.  



 

Enter invoices using the fields of the grid as follows:

• Account - Select the accounts payable account that the invoices will be posted to.

• Batch Number - Enter a Batch Number if you want to organize groups of entries separately.  For example, you may want to enter all charges for the month to a credit card or a particular vendor in separate screens, in which case you would enter a Batch Number, which can be either alpha and/or numeric characters.
   

Customize the columns in the grid to suit your business requirements.

• Invoice Number - Enter the invoice number.  If an invoice contains items that are posted to different expense accounts, enter each part on a separate line with the same invoice number.

• Vendor - Enter the vendor from the drop down list that the invoice is from.  This is especially important if the vendor will require a 1099 at the end of the year.  Use the Contact Manager to add a vendor that is not on the list.

• Invoice Date - Enter the date of the invoice.  

• Due Date - Enter the due date of the invoice.

• Account - Enter the expense account that the invoice will be posted to.  If an invoice contains items that are posted to different expense accounts, enter each part on a separate line with the same invoice number and vendor for each line.

• Description - The Name of the account selected in the Account column and is supplied automatically when the Account is selected.

• Qty - Enter the quantity if you are posting to an account for which you track quantity.  If you never enter quantity for transactions, you may want to hide the column.

• Amount - Enter the amount for the invoice or the amount for the part of the invoice if you will be posting parts of the invoice on separate lines to post them to different accounts.

• Memo - Enter a memo for the transaction, if desired, or leave blank.
  If you never enter memos for transactions, you may want to hide the column.