Quick Check

Use Quick Check to create or record a check for payment of anything other than open Invoices.  Use Create Payable Checks to pay open Invoices.  

From the Activities menu, select Quick Check.

Use the Data Bar at the top of the Quick Check dialog screen for common commands.  

Click the icon on the Quick Check Data Bar or select Screen Options from the Edit/Commands menu when the Quick Check screen is open.  

See Quick Check Options for a list of options available to the Quick Check screen.

This example shows the Quick Check screen in Edit Mode: Bank.  See Quick Check Options.

Bank selection area  - This is the area at the top of the screen just under the Data Bar.
 

• Bank Account - Select the bank account that you will be writing checks from.  The only accounts that appear in the drop-down list are accounts with the Type Checking.

• Balance - The balance in the selected bank account.

Check area - This area is in the center of the screen in a check format.
 

• Check Type - Items in the list vary with installations.  General is for all types of checks unless there is an item in the list that better suits the situation.

• Number - Leave Print as the number if the check is to be printed.  Enter the check number only if you are recording a check that you have already written manually.

• Date - Enter the date when recording a manually written check or leave as the system date for checks that will be printed.  When the check is printed, the date will be the date at the time of printing.

• Pay to the order of - Select the payee from the drop-down list, or start typing characters until the correct payee appears and then press Tab to accept.  If you are entering a payee that does not have a record in the Contact Manager, you may be asked, depending upon Options selected, if you want to add the contact.  Clicking Yes will add a new contact record for the payee and depending upon the Quick Check Options, other information can be completed for the contact.  Clicking No will remove the payee's name from the Pay to the order of field.  It is not possible to write a check to a name that is not a contact.

• Unlabeled box - The box to the right of the Pay to the order of field is the total of the check and functions differently depending upon the Quick Check Options Validate Amount.  

• Yes - When set to Yes, the total of the check must be entered.  When the check is completed, by clicking New or when proceeding to a next or previous check, the total disbursement of the check must equal the amount that was entered in this box.

• No - When set to No, the box is not accessible for user input and displays an automatic calculation of the total of the check amount.

• Address - The address information comes from the Contact Manager.  You can edit the information for the check if the change is only temporary.  If the address is not appearing correctly by default, you should edit the information in the Contact Manager.

• Memo - Enter the information that you would like to appear on the Memo line of the check.  If the memo is usually the same for every check written to a particular payee, enter as Default Memo on the Vendor tab of the Contact Manager for the payee.

Disbursement area  - This is the grid in the lower portion of the screen.  The grid is comprised of different columns depending upon the Edit Mode selected in Quick Check Options.  Columns can also be hidden from view and rearranged using Column Configuration.
 

• Bank Mode

• Account - Select the account to be posted to from the drop-down list.

• Description - The Name for the account selected.  This is generated by the computer and cannot be changed.  

• Reference - Enter anything you wish as a reference, such as the invoice number, item number, etc.

• Amount - Enter the amount to be posted to the account selected.

• Qty - Enter the quantity if you are tracking quantity for the account selected.

• Memo - Enter any memo or descriptive information for the transaction, if desired.  
  
  Note: If any of the above columns are not visible, use Column Configuration to un-hide it.  If you never use a particular column, you may want to use Column Configuration to hide the column.
   

• Payable Mode

• Account - Select the account to be posted to from the drop-down list.

• Description - The Name for the account selected.  This is generated by the computer and cannot be changed.  

• Date - Enter the date of the invoice you are paying here, and it will print on the check stub.

• Reference - Enter anything you wish as a reference, such as the invoice number, item number, etc.

• Qty - Enter the quantity if you are tracking quantity for the account selected.

• Gross Amount - Enter the gross amount (before any discounts or deductions) for the invoice item(s) you are paying.

• Discount Account - Enter the account that you want to post the discount to.  If you leave it blank, the discount will be posted as a reduction to the Discount Account that is selected for the Quick Check Options.  

• Discount - Enter the amount of a discount.  See Discount Account above.

• Deduction - Enter the amount of a deduction that you want to make for an item.  The discount will be posted as a reduction to the Account for the line.

• Net Amount - The calculated amount for the item after any Discount or Deduction is subtracted from the Gross Amount.
  
  Note: If any of the above columns are not visible, use Column Configuration to un-hide it.  If you never use a particular column, you may want to use Column Configuration to hide the column.

Lower portion of Quick Check screen
 

• New - Saves the current check and clears screen for the next check entry.

• Cancel - Displays a dialog asking if you want to save the check or cancel any changes.

• Check Total - Displays the calculated total of the check.

Quick Check Options

Click the icon on the Quick Check Data Bar or select Screen Options from the Edit/Commands menu when the Quick Check screen is open.  

Quick Check Client tab contain options that apply only to the particular client that is open.

Quick Check System tab contain options that apply to all clients.

Default Move (System)

• Default - Causes the screen to always open for a New transaction.

• First - Causes the screen to always open to the first transaction for the period covered (see Option/View Period) in numeric order.

• Last - Causes the screen to always open to the last transaction for the period covered (see Option/View Period) in numeric order.

• New - Causes the screen to always open for a new transaction.

Always Ask Before Saving (System)
 

• Yes - Presents a dialog with Yes, No, Cancel dialog before advancing to enter a new check.

• No  - Saves check automatically when advancing to enter a new check.

Ask Before Adding Contacts (Both)
 

• Default - Uses the setting on the System tab.

• Yes - When a name is entered in the Pay to the order of field that does not match the Lookup for any contact in the Contact Manager, a dialog is presented asking if you want to add the contact.  When the answer to the dialog is No, the name in the Pay to the order of field is cleared.  You cannot issue a check without having the payee recorded in the Contact Manager.

• No  - Creates a new contact for the name entered automatically, without asking.  
  
  Exception: When the user does not have permission to access the Contact Manager, the new contact will not be added and the check cannot be issued to a payee that is not a current contact.

Edit New Contacts (Both)

• Default - Uses the setting on the System tab.

• Yes - Opens the Contact Manager screen so that the rest of the information can be filled out for the new contact.

• No - The Contact Manager screen will not be opened when a new contact is created.
  
  Exception: When the user does not have permission to access the Contact Manager, the Contact Manager dialog will not open and the check cannot be issued to a payee that is not a current contact.

View Period (Client)

The option selected controls what checks will be displayed in the List , as well as the checks that can be accessed in the screen when scrolling through the checks using the Data Bar commands.
 

• Accounting Year to Date - Includes all checks for the current accounting year.

• All - All checks.

• Current Accounting Period - Includes all checks within the current accounting period.

• Last 30 days - Includes all checks with dates within 30 days up to the current date.

• Last 60 days - Includes all checks with dates within 60 days up to the current date.

• Last 90 days - Includes all checks with dates within 90 days up to the current date.

• Last Year - Includes all checks with dates within the last calendar year.

• Year to Date - Includes all checks with dates within the current calendar year.

Edit Mode (Both)

Sets up the disbursement (grid) area of the check with columns that are appropriate for the type of checks you are writing.  When a change is made in Edit Mode, you must close the Quick Check screen and reopen it for the change to be effective.
 

• Default - Uses the setting on the System tab.

• Bank - Used when general checks are being created and no invoice information is required.

• Payable - Used when paying an invoice where specific invoice information, including discounts and refunds, is required.

View By Bank Account (Client)
 

• Yes - When set to Yes, only checks written on the bank account selected at the top of the screen will be shown in the List or in the screen when scrolling through the checks using the Move Previous and Move Next icons on the Data bar.

• No - When set to No, all checks written on any bank account will be shown in the List or in the screen when scrolling through the checks using the Move Previous and Move Next icons on the Data bar.
  When scrolling, the Bank account will change to the account that the check was written on.

Validate Amount (Both)
 

• Default - Uses the setting on the System tab.

• Yes - When set to Yes, the total of the check must be entered in the box to the right of the Pay to the order of field, and the total of all rows in the disbursement (grid) area must equal the amount input in this box for the check to be saved.  

• No - When set to No, the box to the right of the Pay to the order of field is not accessible to the user and will display the calculated total of the check.

Skip Date (Both)

• Default - Uses the setting on the System tab.

• Yes - Causes the cursor to skip over the Date field when entering or tabbing through the screen.  Date field can be accessed with the mouse.

• No - Causes the cursor to stop in the Date field when entering or tabbing through the screen.

Skip Memo (Both)
 

• Default - Uses the setting on the System tab.

• Yes - Causes the cursor to skip over the Memo field when entering or tabbing through the screen.  Memo field can be accessed with the mouse.

• No - Causes the cursor to stop in the Memo field when entering or tabbing through the screen.

Remember Date (Both)
 

• Default - Uses the setting on the System tab.

• Yes - Defaults to the date of the last check written.

• No - Defaults to the current date.

Default Discount Account (Client)

• Default  - Selecting Default will post any discount for the item to the Account (not Discount Account) selected for the item.

• Account from drop list - Select an account from the drop list of GL accounts that you want Discounts posted to.

Default Checking Account (Client)

Select the account that you want to always be selected in the Bank Account field when the Quick Check screen opens.

• [Specific Account]  - A list of Checking type accounts will appear and you can select one of them to be the account that the screen always opens to.

• Last - When Last is selected, the screen will always open with the account selected that you used last.

Fed ATF Tax Mode - After-the-fact payroll only (Both)

• Default - Uses the setting on the System tab.

• As Entered - The system will save ATF payroll checks as entered without checking or correcting Social Security or Medicare Withholding Taxes.

• Prompt - The system will compare Social Security and Medicare Withholding taxes entered to what should have been withheld.  If there is a discrepancy, a window will pop up and show you what should have been withheld.  You have the opportunity to save the check with the incorrect amounts or edit the check.

• Auto Correct - The system will adjust the Social Security and Medicare to the correct amounts, if necessary, and will adjust any discrepancy through Federal Withholding.

State ATF Tax Mode - After-the-fact payroll only (Both)

• Default - Uses the setting on the System tab.

• As Entered - The system will save ATF payroll checks as entered without checking or correcting state unemployment or disability withholding taxes.

• Prompt - The system will compare state unemployment or disability withholding taxes entered to what should have been withheld.  If there is a discrepancy, a window will pop up and show you what should have been withheld.  You have the opportunity to save the check with the incorrect amounts or edit the check.

• Auto Correct - The system will adjust the state unemployment or disability withholding to the correct amounts, if necessary, and will adjust any discrepancy through state withholding tax.

Warn when date not in period (Both)

• Default - Uses the setting on the System tab.

• Yes - Warns in a dialog box if a check is being saved with a date that is not consistent with the period.  This is primarily used in the Activities/Quick Check screen where live checks are being written.

• No - Does not present a date warning.

Enter Time Mode (Client) - Use Enter Time Mode if you have employees' time in hours and minutes rather than hours and fractions of hours and are entering the time using the Time field in the Quick Check screen.  The Qty field will automatically show the hours in fractions of hours based upon the Time entered.

• Hours And Minutes - Enter the minutes following a decimal such as: 1.25 where 1 is the hours and 25 are the minutes.

• Minutes - Enter total of minutes.

Wage Check Mode (Client)