Select Accounts from the Setup menu. The Account setup may not be included in your configuration of PBM™.
Use the Data Bar buttons at the top of the screen to scroll through accounts, access a listing of all accounts, set account screen options, and save changes.
Click New to save data and clear the screen for creating another account.
Following are explanations of the Account fields:
Lookup - is the identifier for the account that appears in the drop list fields of input screens such as the A/P Invoices and Quick Check screens. Lookup can be a number, an abbreviated name, or both.
Name - is the name or title of the account.
Description - can be the same as the Name or can be used to identify accounts with each other. For example, First National Bank and NationsBank are the Names of two accounts that both have the Description of Cash in Banks.
Classification - is used to identify the accounting purpose of accounts. Select the classification from the list that best describes that accounting purpose of the account. A Statistic classification is used for posting non-monetary values, such as the number of days open for the month.
Type - is used to identify some accounts for a particular function. For example, all checks written in the Quick Check screen are posted to and affect the balance of checking accounts. For an account to appear in the Bank Account list at the top of the Quick Check screen, it must have the Type of Checking. Similarly, the accounts in the Account list at the top of the A/P Invoices screen have the Type of Accounts Payable. All accounts that do not have a special purpose are Ledger type. See Account Type for more information.
Status - is used to set an account as Active or Inactive. Setting an account to Inactive removes it from drop-down list of accounts without totally removing it from your chart of accounts.
Track Qty
- activates the ability to record quantity values along with monetary
values. Qty is used
for payroll items where hours are tracked.
All accounts used with Pay type payroll items need to have Qty
selected.
Qty is also frequently used in industries such as Service Stations
where tracking the gallons of gasoline along with the dollars is important.
Use the Bank tab to record the information necessary for printing checks from PBM™ to blank check stock.
From the Setup menu, select Accounts.
Select the Account (Checking Type) that you will be writing checks from, then click on the Bank tab.
You do not need to enter any of the special MICR characters unless there is one embedded within the Routing or Account numbers. Use the following capital letters to represent the MICR characters.
A = A
B = B
C = C
D = D
Note: If you see A = A above rather than the MICR character, then you do not have MICR fonts properly installed on your computer. From your Control Panel, select Fonts. Locate the MICR fonts and open them.
Opening and closing this file will usually install the fonts to your system. If this does not work or if you do not find the MICR fonts listed in your Fonts folder, contact your Business Advisor for help.
If you want to print checks with a signature:
Scan a signature to a file or obtain a scanned signature file. Make sure that the image file is cropped so that there is as little blank space around the signature as possible.
Click the Signature tab for the appropriate bank account
Click Load and browse for the signature image file. Change the File Type at the bottom of the Windows file open dialog box to the appropriate image file type.
Highlight the desired file and click Open.
Click the Save or Save and Close icon at the top of the screen.
When you print any check for this account, the scanned signature will appear in the signature area of the check.
Account Class is a property of General Ledger accounts. Select Accounts from the Setup menu.
Classification - is used to identify the accounting purpose of accounts. Select the classification from the list that best describes that accounting purpose of the account. A Statistic classification is used for posting non-monetary values, such as the number of days open for the month.
Account Type is a property of General Ledger accounts. Select Accounts from the Setup menu.
Type - is used to identify some accounts for a particular function. For example, all checks written in the Quick Check screen are posted to and affect the balance of checking accounts. For an account to appear in the Bank Account list at the top of the Quick Check screen, it must have the Type of Checking. Similarly, the accounts in the Account list at the top of the A/P Invoices screen have the Type of Accounts Payable. All accounts that do not have a special purpose are Ledger type.
