Use Create Payable Checks to create checks for payment of open Invoices.
Use Quick Check to issue a check without recording an invoice in advance.
Select Create Payable Checks from the Activities menu. All outstanding invoices will appear in the screen. Data in the grid can be sorted by clicking on a column title.
Customize the columns in the grid to suit your business requirements.
Bank Account - The bank account that is selected at the top of the screen is the account that checks will be issued from.
Balance - The balance is the balance in the selected bank account and includes all checks, even those that have not been printed yet.
Select an invoices item to pay by clicking in the Pay box for item. To de-select, click again.
Select all parts of an invoice by double clicking on the invoice number in the Invoice Number column. All parts of that invoice will be marked for payment. To de-select, double click again.
Select all invoices for a vendor by double clicking on the Vendor name in the Vendor column. All parts of that invoice will be marked for payment. To de-select, double click again.
Invoice Number - The invoice number that was entered in the Enter Payable Invoices screen.
Vendor - The vendor that was associated with the invoice in the Enter Payable Invoices screen.
Invoice Date - The invoice date that was recorded for the invoice in the Enter Payable Invoices screen.
Due Date - The due date that was recorded for the invoice in the Enter Payable Invoices screen.
Outstanding - The unpaid amount for the invoice or portion of the invoice that was entered in the Enter Payable Invoices screen.
Pay - Shows whether the row has been selected for payment. A selected row will be paid when the Create Checks button is clicked. One check will be issued for each vendor and will include all rows that have been selected for the vendor.
Gross Amount - This amount is by default the same as the Outstanding; however, the user can enter a different amount to make a partial.
Discount Account - By default, this column is normally hidden from view.
To show the column in the screen, use Column Configuration. Enter an account number here only if you will be discounting the item and posting it to a different Discount Account than the one you have selected in the Screen Options for Activities/Quick Check. If you do not enter a Discount Account here, and you have not selected a Discount (leave Quick Check/Discount Account option as Default), the discounted amount will be posted as a deduction to the Account for the item.
Discount - Enter any discounts that you want to take for the item.
Deduction - Enter any reductions you want to make for the item.
Deduction amounts will be posted as reductions to the Account for the item.
Net Amount - The calculated amount that will be paid for each row. This Calculation is: Outstanding amount, less Discount amount, less Deduction amount.
Adjust - Enter an amount in the Adjust column to reduce the amount of the invoice item. Adjustments will post to the account the item has been posted to.
Memo - Enter any memo or description for the transaction that you wish or leave blank.
Create Checks - When all items to be paid have been selected, click Create Checks. A check will be generated for each vendor to be paid. When multiple invoices are being paid to a single vendor, each invoice will be listed on the check stub. When invoices are partially paid, the paid amounts will be removed and the outstanding amounts will remain.
Cancel - Abort all changes to the screen and close screen.
Outstanding - Total amount of outstanding invoices, whether selected to pay or not.
Vendor - Total to be paid to any particular vendor. Use your mouse to click on any vendor in the Vendor column to see the total amount to be paid to the vendor from all rows. In the example above, the cursor is in the row for Allied Supplies; therefore, the Vendor total is the total of all invoices, which have been selected to pay, for Allied Supplies.
Pay - Combined total of all rows selected to be paid.