The Accounts Receivable system is an extra charge module which may or may not be activated for your software installation. Please contact Dillner's Support for further information.
In general, the Accounts Receivable system is designed to manage the creation of Accounts Receivable Invoices, the recording of Accounts Receivable Payments and issuing of Accounts Receivable Statements and Drafts. Accounts Receivable Invoices can be generated individually or automatically using Repetitive Billing Groups. As an aid to the creation of Accounts Receivable Invoices, Invoice Items and Sales Tax items can be pre-defined. Also available is the ability to charge customers using Credit Cards or ACH Drafting.
This topic deals strictly with the Setup/Enter Receivable Invoices screen. For complete Accounts Receivable information see the Accounts Receivable Manual.
To enter non-repetitive billing:
Select Activities/Enter Receivable Invoices.
Enter an invoice number in the Number field.
Enter the invoice date in the Date field.
Enter the Contact Lookup or select a Contact from the drop-down list in the Contact field.
Enter a description in the Memo field. This description will print on the statement.
Enter the Lookup for the desired item or select it from the drop-down list in the Item field.
The program will populate the Type, Account, Description, Qty and Tax fields based on the setup for the Invoice Item.
Leave 1.00 in the Qty field.
Enter the amount in the Price or Amount field.
Select the appropriate tax area from the drop-down list, if applicable or leave Exempt in the Tax field.
Change the A/R Account if necessary.
Enter through or click New to save this entry and start a new invoice.
The invoice in the example will print on the A/R statement as one single line item with the description of Installation and Backwork with an amount of 1325.00. To show charges for Installation and Backwork as separate items on the statement, enter them as separate invoices.
If the value for the option Auto new entry is set to Yes, the program will save the existing invoice and start a new one after the A/R Account field is entered through.
If an invoice item is taxable, the system will use the invoice date to calculate the sales tax based on the effective rate from Setup/Sales Tax.